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► Have you got Extenuating Circumstances?

Having difficulty completing your coursework?

Many students may face some kind of problem during their academic life, which affects how well they can perform on their course. As advice workers we are here to support, advise and help you discuss the extenuating circumstances that are getting in the way of your being able to carry out your work to standard or the deadline.

We can advise you on whether your claim will be acceptable, and give you a better idea of what chances it will have of being validated by the college. We can also help you to complete the relevant forms and make referrals, or liase with departmental staff if neccessary.

What are Extenuating Circumstances?

Extenuating cicumstances are normally defined as circumstances which are unexpected, significantly disruptive and beyond a student's control, and which may have affected his/her academic performances.

What should you do if you feel that you have experienced an Extenuating Circumstance that has affected your academic performance?

You must complete an Extenuating Circumstances form and provide the evidence to substantiate your claim as soon as the Extenuating Circumstance has occurred and at the latest within two weeks of it commencing. Claims received after that period would normally be rejected.

Who can help you with Extenuating Circumstances claims?

It is recommended that you contact your Student Union advice workers if you have any queires regarding the identification of your Extenuating Circumstance claim or if you have any problems completing the Extenuating Circumstance Claim form. To see a printable copy of the Extenuating Circumstances leaflet click here.

How will you know if your claim has been accepted?

There are two stages to the acceptance process. The first stage is to establish whether the Extenuating Circumstances claim meets the University criteria. This is carried out by a College/school Extenuating Circumstnaces Panel. Students will receive notification of whether the claim has been validated or rejected. This will usually be within 24 calendar days from the date the Extenuating Circumstnace form was handed in. If the claim has been validated you will be informed of the date of the Board of Examiners where a final decision will be made on the impact og your Extenuating Circumstances when your assessment profile is discussed.

What does the University consider to be acceptable Extenuating Circumstances?

The University has produced guidance to help clarify what can be accepted as extenuating circumstances and the evidence required to support a claim. You can download a copy of the Extenuating Circumstances form with guidance notes here.

The University regulations relating to Extenuating Circumstances can be found in the Academic affairs intranet site:
intranet.arts.ac.uk/quality/aa/indextext.htm

What if an Extenuating Circumstance has prevented you from submitting a piece of work?

You must submit the piece of work at the earliest opportunity on your return to College, even if as a result of the Extenuating Circumstances, it is incomplete. Extenuating Circumstances relating to late submissions will not be accepted without confirmation that your work has been handed in.

What type of evidence is needed with your Extenuating Circumstances claim?
You should consult the Extenuating Circumstances guidance note that is downloaded with the form to identify the required evidence to substantiate your claim. If you have not provided the appropriate evidence you will be contacted by the University and given a deadline date to provide the evidence required. Please note that claims that do not have the required evidence by the deadline date given in your correspondence will be rejected.